How to keep your print fleet management sustainable

Keeping teachers and students safe with your schools printing

With the major issue of ecology driving companies to implement creative and environmentally friendly initiatives and workflows into their business models, Printing can be a huge indicator of your organisation's impact on the environment. Here's ways you can make simple steps in managing your print fleet to create eco-positive change.

Print the essentials

Unfortunately, companies tend to overprint, be that through outdated business processes, documentation that could easily be presented digitally or by individual users frequently printing for personal use, there's no shortage of potential pitfalls. 

By using Print Fleet Management Software, companies can have a comprehensive overview of how their employees are using printers and administer green-print rules in place to reduce print jobs in the office. By understanding how much users and departments print regularly, companies can restrict departments and users from printing over a certain amount of pages, or select a handful of authorised printers, quickly improving their impact on the environment. 

Digitise company documentation

In an era of constant digital reinvention within the workplace, advancements in technology, particularly within printing and scanning, mean that physical forms of documentation are far less essential for most businesses. To move your print fleet management into a more eco-positive era, identify whether many of your company documents can move to digital to save money on paper and toner. 

Paper documents will always be needed, but everything from brochures, legal documents, invoices, payslips and whitepapers can be digitised to reduce the amount of paper waste within an organisation. Not only does it have huge benefits environmentally, it has workspace advantages too, be that through less time consumed finding company documents in a dusty filing cabinet, less storage space taken up by physical documents and all round better protection of your documentation that could either be stolen or damaged (you can't spill coffee on a document that's digital). 

Invest in more sustainable printers and materials

Managing an eco-responsible print fleet is dependent on well-established rules, but it can also be reliant on the range of devices used within a company. Many businesses can have a head start by investing in more sustainable equipment and materials, whether that be printers using less electricity or devices consuming less toner per print job, there's a huge market of eco-friendly devices to choose from. 

Understand the data, manage your print fleet successfully

A Print Fleet Management Solution is not only the most effective way to run an efficient and easily adjustable print fleet, it's also the most sustainable way. Print Fleet Management solutions like Princity offer in-depth data on every aspect of your printing, from toner and paper usage to system fault detection and reports on their usage within the departments. With that kind of knowledge, it's easy to make informed decisions to make environmentally positive changes to your print fleet and workflow. 

Find out more about sustainable Print Fleet Management here.